Payments built for law firms and notaries
A retainer collected when the file is opened, an automatic balance on case closure and installment fees for longer cases: a system built around how a law or notary firm actually works.
Retainer on file opening
The client pays the retainer when the file is opened, before work begins.
Installment fees
Long cases are split into monthly installments with automatic billing.
Balance on case closure
The final balance is collected automatically as soon as the matter closes.
Fee for a notarial deed
Notarial fees are collected online before or during the signing of the deed.
Why RoxPay works for law firms and notaries
The way a law or notary firm handles files, fees and long cases follows precise logic: here is why RoxPay's approach fits well.
Every file needs a retainer before work starts
Opening a file without a retainer exposes the firm to the risk of working with no guarantee of payment, especially with new clients.
Long cases need installments, not a single balance
Litigation that runs for months or years cannot wait for the ruling to be paid: it needs periodic installments tied to case progress.
The final balance needs to be collected right away at closure
Chasing the client after the matter is concluded, once the urgency has passed, slows down collection and complicates the firm's cash flow.
How RoxPay helps your law or notary firm
RoxPay lets you request a retainer when a file is opened, split fees into automatic installments for long cases and collect the final balance as soon as a matter closes, with accounting always reconciled.
Retainer on file opening
Request a retainer through a payment link before starting work on a file.
Installment fees for long cases
Split the fee into monthly installments with automatic billing on the client's card or direct debit mandate.
Automatic balance on case closure
The final balance is collected as soon as you mark the matter as closed, with no need to chase the client.
Compliant and traceable payments
Every payment is documented and compliant, useful for invoicing and anti-money-laundering obligations.
How much faster you can collect on your fees
A law firm that waits until a case ends to invoice risks months of unpaid work and clients who, once the matter is closed, delay payment. Splitting the fee into an initial retainer and periodic installments tied to case progress makes collection steady and predictable.
For notarial deeds, collecting the fee online before or during signing avoids chasing payment after closing and lets the firm plan cash flow better, without depending on transfers that arrive days or weeks late.
Retainer paid before a file is opened
Fees collected in installments on long cases
Balance collected on case closure
What changes for your business
Retainer secured before work starts
No file opens without a retainer paid, protecting the firm's work.
Installment fees for long cases
Fees are split into automatic installments, with no need to issue separate invoices each time.
Balance collected on closure
The final payment arrives automatically, with no need to chase the client after the ruling.
Compliant, documented payments
Every transaction meets regulatory requirements and stays traceable for the firm's accounting.
Always reconciled accounting
Every retainer, installment and balance links automatically to the right file.
The most common questions
Can I request a retainer before opening a new file?
Yes, you can send a payment link for the retainer and open the file only once the payment is received.
How do I handle fees on a case that lasts more than a year?
You can split the fee into monthly installments with automatic billing on card or direct debit, tied to case progress.
How do I collect the final balance when I close a case?
The balance can be collected automatically as soon as you mark the matter as closed, with no need to chase the client.
Is RoxPay suitable for notarial fees on deeds?
Yes, you can collect the notarial fee online before or during the signing of the deed, avoiding follow-up after closing.
Automate collections for your law or notary firm
A retainer on file opening, installment fees for long cases and an automatic balance on case closure, all in one solution.
